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Directive on Minor Program

HACETTEPE UNIVERSITY

DIRECTIVE ON MINOR PROGRAM

Aim

ARTICLE 1 – The aim of this directive is to regulate the procedures and principles governing the launch and conduct of minor programs in faculties, schools and State Conservatory at Hacettepe University, with the exception of Medicine and Dentistry Faculties.

Scope

ARTICLE 2 – This directive covers the provisions on the procedures and principles to be applied in the minor programs to be conducted at Hacettepe University, with the exception of minor programs conducted at the faculties of Medicine and Dentistry.

Basis

ARTICLE 3 – This directive is based on Articles 44 and 14 of the Law no. 2547 and the provisions of "The Regulation on Transfer Between Associate Degree and Bachelor’s Degree Programs, Double Major and Minor Programs and Credit Transfers Between Higher Education Institutions" and "Hacettepe University Regulation on Associate and Undergraduate Education and Examinations".

Definitions

ARTICLE 4 – The terms in this Directive shall be defined as follows:

a) Respective department: department, division / art division within a faculty, school, vocational school and State Conservatory at Hacettepe University, which conducts a Bachelor's degree program and offers a minor program,

b) Respective Board: faculty board in faculties, school board in schools and vocational schools and Conservatory board in State Conservatory offering a minor program at Hacettepe University,

c) Respective Administrative Board: administrative board of a faculty, school, vocational school and State Conservatory offering a minor program at Hacettepe University,

d) The Student Affairs Office: Student Affairs Office of Hacettepe University,

e) The Rector: Rector of Hacettepe University,

f) The Rector's Office: Rector's Office of Hacettepe University,

g) The Senate: Hacettepe University Senate,

h) The University: Hacettepe University,

i) The University Administrative Board: Hacettepe University Administrative Board,

j) School: schools and vocational schools at Hacettepe University,

k) Minor program: the program which allows students who are enrolled in an undergraduate program at Hacettepe University to take limited number of courses in a certain subject from another degree program at the University and to be awarded a certificate of minor degree, providing that they meet the stipulated requirements.

Launch of the Program

ARTICLE 5 – The minor program shall be offered upon the application of the respective department, with the decision of the respective board and the approval of the Senate. Minor program shall be implemented in cooperation with the department that offers the minor program and the department that conducts the undergraduate program the student is enrolled in.

The courses and credits that the student must take in the minor program shall be determined by the approval of the Senate upon the proposals of the respective board and the respective department.

The number of credits for the minor program shall be no less than 10% of the total credit required for graduation from the department that offers the program.

Implementation of the Program

ARTICLE 6 – Minor program shall be implemented as follows:

a) Minor programs may be applied between departments that conduct a semester-based education.

b) The academic standing in the minor program shall not affect the academic standing and graduation status of students in the major program they are enrolled in. Separate grade reports and transcripts shall be issued for the minor program.

c) Students shall enroll in no more than one minor program concurrently. However, they may enroll in a minor and a double major at the same time.

d) The course counting procedure shall not be applied between the minor and major programs of the student. However, in case of withdrawal or dismissal from the minor program (except for graduation), the courses that the student passed in the minor program may be transferred to the major program upon the decision of the respective administrative board of the Faculty/School/Conservatory which the student is enrolled in.

e) In case a student withdraws or is dismissed from a minor program, s/he shall not be required to repeat the courses s/he has failed in the minor program.

Application and Admission Requirements

ARTICLE 7 – Application and admission requirements for minor programs are as follows:

a) the quotas of the minor program shall be finalized by the decision of the respective administrative board upon the proposal of the respective department. Quotas, accompanied by the conditions (i.e. deadline for application and announcement of results) shall be announced by the respective faculty/school/Conservatory on their websites no later than the end date of the course period specified in the academic calendar.

b) Applications may be made no sooner than the beginning of the 3rd semester and no later than the beginning of the 5th semester of the major program.

c) For students to apply to the minor program, they shall:

- have passed all the courses they have taken in the major program until the semester they apply to the minor program,

- have a minimum CGPA of 2.75 at the time of application.

d) Those who meet the requirements shall apply to the respective faculty/school/Conservatory that offers the minor program, within the period specified in the academic calendar with a letter enclosing their transcripts and stating their intention to enroll in the minor program. After the applications are evaluated by the respective department, student admission up to the quota announced shall be concluded by the decision of the respective administrative board. The decision (accompanied by a copy of its enclosures) shall be submitted by the faculty/school/Conservatory offering the minor program to the faculty/school/Conservatory which the student is enrolled in, and to Student Affairs Office.

Academic Advising

ARTICLE 8 – A minor program coordinator shall be appointed by the heads of the respective departments accepting and sending students to the minor program, to ensure that the program is conducted in line with its purposes, and to provide academic advising to students. Program coordinators work in communication with the student's major program advisor.

Duration of the Program

ARTICLE 9 – a) A student who has earned the right to graduate from the major program and has not yet completed the minor program may be granted by the respective board, an additional period of no more than two semesters in mandatory cases to complete the minor program, upon their reasoned application. This decision shall be submitted to the faculty/school/Conservatory which the student is enrolled in, and to Student Affairs Office. Students enrolled in the minor program shall not be granted the right to any further additional period and exam. Those who fail to complete the minor program successfully at the end of this period, shall be dismissed from the minor program.

b) Students who meet the graduation requirements of the major program, but are granted additional period to complete the minor program, shall pay the tuition fee for the minor program during this additional period.

c) Students who have completed a minor program shall not be granted a certificate of minor degree unless they earn the right to graduate from the major program.

Dismissal

ARTICLE 10 – Conditions for dismissal are as follows:

a) Students may withdraw from the minor program of their own accord. Procedures related to the withdrawal of students from the minor program shall be applied in the same manner as the procedures related to admission to the program. After the student withdraws from the minor program, the courses counted towards both of the programs shall continue to appear on the major transcript.

b) Students enrolled in a minor program may withdraw from this program and apply and enroll in another double major or minor program, provided that they meet the application requirements. However, they shall not re-enroll in the minor program they have withdrawn from.

c) A student who have failed to register for courses for two consecutive semesters in the minor program without a leave of absence shall be dismissed from the minor program.

d) For student to continue their studies in the minor program, they shall have a minimum CGPA of 2.25 in their major program. Students who fail to meet this requirement shall be dismissed from the minor program.

e) Those who have failed to graduate at the end of the additional periods granted, shall be dismissed from the minor program.

Academic Standing and Graduation

ARTICLE 11 – Conditions related to academic standing and graduation are as follows:

a) A certificate of achievement (Certificate of Minor Degree) shall be issued for a student who has earned the right to graduate from their major program and has completed the minor program with a minimum CGPA of 2.25. This certificate shall not be treated as a diploma. The certificate shall be issued in accordance with "Hacettepe University Directive on the Issuance of Diplomas, Certificates, Provisional Certificate of Graduation, and Other Documents" and "Directive on the Format, Size, Font and Font Size of Diplomas and Certificates and on the Issuance of Second Copies".

b) Students who are eligible for a certificate of minor degree, but have failed to graduate from their major program shall not be granted the certificate. However, upon the request of the student, a document certifying the courses s/he has taken may be issued.

National and International Exchange Programs

ARTICLE 12 – The equivalents of the courses students have taken during an exchange program they have attended in accordance with Article 32 of "Hacettepe University Regulation on Associate and Undergraduate Education and Examinations" may be included in the minor program transcript upon the decision of the respective administrative board.

Excuse and Leave of Absence

ARTICLE 13 – Students who cannot register for any courses due to no available courses offered in the minor program; a course scheduling conflict or a valid excuse may be granted a leave of absence exclusively for the minor program upon the decision of the respective administrative board. This period shall not be counted towards the time frame for completing the minor program.

Miscellaneous Provisions

ARTICLE 14 – On the issues that are not covered by this directive; the provisions of "Hacettepe University Regulation on Associate and Undergraduate Education and Examinations" and the decisions of the Higher Education Council, the Senate, respective administrative boards and respective boards shall be applied.

Annulled Directive

ARTICLE 15 – Hacettepe University Directive on Minor Program adopted by the Senate Decision dated 16/05/2007 and numbered 2007-84, is hereby annulled.

PROVISIONAL ARTICLE 1 – Students who have enrolled in the minor program before the 2013-2014 Academic Year shall be subject to the provisions of Hacettepe University Directive on Minor Program adopted by the Senate Decision dated 16/05/2007 and numbered 2007-84.

Enforcement

ARTICLE 16 – This directive was adopted by the University Senate on 06/03/2013 and entered into force from this date onwards.

Implementation

ARTICLE 17 – The provisions of this directive are implemented by the Rector of Hacettepe University.