H.U. SAO

ARTICLE 1 – (1) The aim of the Regulation hereby is to regulate the procedures and principles governing the associate and undergraduate education and examinations offered in the faculties and schools at Hacettepe University, with the exception of Medicine and Dentistry Faculties and the State Conservatory departments which deliver year-based education.

Scope

ARTICLE 2 – (1) The regulation hereby covers the procedures for student registration, education, examinations, graduation, diploma, and withdrawal in all the units of Hacettepe University, with the exception of Medicine and Dentistry Faculties and the State Conservatory departments which deliver credit-based education.

Basis

ARTICLE 3 – (1) The Regulation hereby is based on the Article 14 and 44 of the Higher Education Act No. 2547 dated November 4, 1981.

Definitions

ARTICLE 4 – (1) The terms and abbreviations in the Regulation hereby shall be defined as follows:

a) ECTS: European Credit Transfer System which enables transferring course credits and grades of the courses which students have taken and passed in and outside the country from one higher education institution to another,

b) Advisor: Academic instructor assigned for guiding the student during education, course registrations, graduation and in similar issues,

c) Faculty: Faculties of Hacettepe University,

d) Respective board: Faculty boards in faculties, school boards in schools and vocational schools, and Conservatory Board in State Conservatory of Hacettepe University,

e) Respective administrative board: Administrative board of faculties, schools, vocational schools and State Conservatory of Hacettepe University,

f) The SAO: The Student Affairs Office of Hacettepe University,

g) The Rector: The Rector of Hacettepe University,

h) The Rector’s Office: The Rector’s Office of Hacettepe University,

i) The Senate: The Senate of Hacettepe University,

j) The University: Hacettepe University,

k) The University Administrative Board: Hacettepe University Administrative Board,

l) School: Schools and vocational schools of Hacettepe University.

CHAPTER II

Registration Procedures, Transfers and Course Exemptions

Initial Enrollment

ARTICLE 5 – (1) Students who are admitted to Hacettepe University shall enroll within the framework of principles announced by The Assessment, Selection and Placement Center (ÖSYM) and The Higher Education Council (YOK) within a period determined and announced by ÖSYM and The Rector’s Office. Those who fail to enroll in due time shall lose their right to enroll.

Tuition Fees

ARTICLE 6 – (1) Students shall pay the tuition fee, determined in accordance with the Article 46 of the Act 2547 and other applicable legislative provisions, within the period specified in the academic calendar each year. Students who fail to pay the tuition fee shall not renew their registrations and shall not benefit from student rights for the concerned semester. The unregistered semester/year due to unpaid tuition shall be counted towards the period of study.

(2) Students shall not be dismissed from the University in case they fail to pay the tuition fees and renew their registrations in due time. However, upon the proposal from the respective administrative boards, the decision of the University Administrative Board and the approval of the Higher Education Council, students may be dismissed from the University in case they fail to pay the tuition fee and renew their registrations for four years consecutively.

Semester registration and course registrations

ARTICLE 7 – (1) At the beginning of each semester, students shall register for courses online on the web page of the Student Affairs Office following the payment of tuition fee within a period specified in the academic calendar. The registration is finalized by the approval of advisor.

(2) Students may add/drop courses during the add-drop week. The revised course registration is finalized by the approval of advisor.

(3) Students who fail to renew their semester registrations in due time (during course registration period and add/drop weeks) shall not attend courses and examinations, and benefit from student rights for the concerned semester. The unregistered semester/year shall be counted towards the period of study.

(4) Students who have registered for courses during the course registration period or add-drop week, may register for or withdraw from courses within seven days following the end of the add-drop week providing that their excuses are accepted by a decision of the respective administrative board. No changes shall be done after this period.

(5) The total credits of the courses registered shall be no more than 30 ECTS in the first and second semesters for associate programs and in the first, second, third and fourth semesters for four- and five-year programs. Students may take courses up to 40 ECTS credits as of the third semester in associate programs and as of the fifth semester in other programs.

(6) Students who are subject to national credit system may take courses up to 25 credits in an academic year. However, they can register for courses up to 28 credits as of the third semester in associate programs, as of the seventh semester in four-year programs, and as of the ninth semester in five-year programs. Those who have 56 credits left to graduate and are registered in different semesters may also take courses up to 28 credits upon the decision of the respective administrative board.

(7) During course registrations, minor and double major program courses, internship courses taken outside the semester and, for those who are subject to national credit system, common required courses shall not be counted towards the semester credit of the major program.

(8) The courses students take from other universities shall also be subject to the limitations set out in the fifth and sixth paragraphs of this Article.

(9) During course registrations, the semester structure of the curriculum is followed sequentially, and the courses are taken according to the progress rule.

Internal and external transfers

ARTICLE 8 – (1) Internal and external transfers shall be conducted in the faculties and schools of the University in accordance with the applicable legislative provisions and the principles set out by The Senate. External transfers to undergraduate programs shall be carried out only in fall semesters; and to associate programs in both fall and spring semesters; internal transfers to undergraduate programs shall be carried out in fall semesters; and to associate programs in both fall and spring semesters.

(2) Transfers using central placement scores shall be conducted in fall semester.

Vertical transfers

ARTICLE 9 – (1) The applicable legislative provisions shall be applied to graduates of vocational schools and Open Education Faculty associate degree programs who are placed to undergraduate programs via vertical transfers.

Course Exemptions

ARTICLE 10 – (1) Students who are enrolled to the University’s undergraduate and associate programs for the first time; or have obtained the right to re-enroll through central placement exam after withdrawing from the University; or are admitted through external-internal and vertical transfer, transfer via central placement score and for Bachelor’s degree completion may apply to the respective department/program to be exempted from the courses they have taken and passed previously, before the beginning of the year/semester they have enrolled. The decision of the respective administrative board on the exemption should be submitted to Student Affairs Office no later than the end of add/drop week.

(2) The scores of the students for the courses they have been exempted shall be included in their transcript of records in accordance with the grades defined in the Article 24 herein and shall be included in the CGPA. The period equal to the whole number which is calculated by dividing the sum of ECTS credits of the exempted courses by 30 which is the total ECTS credits for a semester will be counted towards the period of study.

(3) Exemption procedures of students shall be carried out in the semester when the student registers for the degree program courses.

Minor programs

ARTICLE 11 – (1) Minor Program shall be offered to students who meet the requirements set out by the Senate. Minor degree programs shall not be treated as a separate undergraduate education. A Minor Program Certificate shall be granted to students who have completed minor programs.

Double Major Degree Program

ARTICLE 12 – (1) Double Major Degree Program shall be offered to students who meet the requirements set out by the Senate. Students who have been admitted to this program shall be entitled to take courses concurrently from two different degree programs and to be awarded two diplomas for these two programs of the University.

CHAPTER III

Principles of Education and Learning

Medium of Instruction

ARTICLE 13 – (1) The language of instruction in the University is Turkish. Nevertheless, courses may be taught partly or wholly in a foreign language in some programs upon the proposal from respective boards, the decision of the Senate and the approval of The Council of Higher Education.

Foreign Language/ Turkish Preparatory Class

ARTICLE 14 – (1) Foreign language/Turkish preparatory classes are conducted in accordance with the applicable legislative provisions.

Modes of Education

ARTICLE 15 – (1) The mode of education in the units affiliated to the University is principally formal education. Nevertheless, evening and distance education may also be offered upon the reasoned proposal of respective boards, the decision of the Senate and the approval of The Council of Higher Education.

Academic year/semester

ARTICLE 16 – (1) Education is conducted on the basis of semesters. Nevertheless, in certain programs, certain courses may be offered on yearly basis.

(2) An academic year consists of two semesters, including fall and spring semesters. In addition to fall and spring semesters, summer school education may be offered as well. A semester takes at least sixteen weeks including the examination periods. The principles governing the conduction of summer school education shall be determined by the Senate.

(3) Academic calendars which include registration, education and examination periods shall take effect upon the approval of the Senate each year.

Duration of study and student statusDuration of study and student status

ARTICLE 17 – (1) Normal period of study is two years in associate programs, four years in undergraduate programs and five years in programs which grant concurrently both Bachelor’s and Master’s degree, excluding the one-year preparatory class. For suspended students, the period spent in suspension from the University shall be counted towards the period of study. Such students shall continue to pay the tuition fee during this period.

(2) Excluding the one-year preparatory class, students shall complete their education in associate programs in four years maximum; in undergraduate programs in seven years maximum; in programs awarding concurrently both Bachelor’s and Master’s degree in eight years maximum regardless of whether they renewed their semester registrations or not. For those who fail to do so, following provisions shall be applied:

a) Students with six or more remaining courses they have not taken at all or have failed due to lack of attendance at the end of the maximum period of study shall be dismissed.

b) Except for those defined in subparagraph (a) of this paragraph, students shall be granted the right to take two additional exams for all the courses they have met the attendance requirement but failed, regardless of the number of such courses at the end of the maximum period of study. At the end of these exams, students who have more than five remaining courses they have to pass for graduation including the ones they have not taken at all or have failed due to lack of attendance shall be dismissed.

c) At the end of the maximum period of study or the additional exams taken in accordance with the subparagraph (b) of this paragraph, students who have failed one course shall be granted the right to take unlimited number of exams.

d) Students who have less than five remaining courses they have to pass for graduation at the end of the additional exams, including the ones they have not taken at all or have failed due to lack of attendance shall be granted an additional period of three semesters.

e) At the end of the maximum period of study, students who have no more than five courses left for graduation, including the ones they have not taken at all or have failed due to lack of attendance, without using the right to take additional exams shall be granted an additional period of four semesters.

f) Students who fail to graduate within the additional periods defined in the subparagraphs (d) and (e) of this paragraph shall be dismissed.

g) Students who fail to graduate due to a cumulative grade point average less than 2.00 although they have passed all the courses they have taken to graduate from the program they are enrolled in, and therefore have become subject to dismissal are granted the right to take unlimited number of exams for the courses of their choice to increase their cumulative grade point average. Students shall submit a written request to respective administrative boards regarding the courses for which they will take the exams, no later than two weeks before the final exam period of the semester they will take the exams.

(3) The right to take unlimited number of exams shall only be granted in case the student have met the attendance requirement of the concerned course. Students who are granted the right to take unlimited number of exams shall continue to pay the tuition fee. However, they shall not benefit from other student rights, except for the right to take exams. Students who fail to take the offered exams for a total of three academic years consecutively or intermittently shall be deemed to have waived their rights and be dismissed.

Graduation credits

ARTICLE 18 – (1) The curriculum shall enter into force with the decision of the University Curriculum Committee and the approval of the Senate. The curriculum consists of the program information package and course information package, contents of which are as follows:

a) The program information package consists of general information on the program; the degree granted; level of education; admission requirements; the aim of the program; the lists of the program courses (lectures, practices, projects, studios, laboratories and workshops, practical work, internships, sketches, land practices, seminars, graduation projects and other studies) on semester basis; semester / year, code, and elective or required status of the courses; the program qualifications; professional profile of the graduates, the structure of the curriculum; examinations, assessment and grading; graduation requirements; mode of education; head of the program and information on similar issues.

b) The course information package consists of the prerequisites, language, mode of delivery, teaching and learning techniques, instructors, objectives, learning outcomes, contents of the courses; and references, weekly course outline, the assessment system, the ECTS table of the course and tables indicating the contribution of the course to the program qualifications.

(2) For graduation, students shall complete 300 ECTS for five-year programs; 240 ECTS for four-year programs and 120 ECTS credits for vocational school programs including the common required courses. For graduation of those who are subject to national credit system, five-year curriculums shall cover at least a total of 160 credit courses; four-year curriculums at least 128 credit courses and vocational school programs at least 64 credit courses excluding the common required courses. The principles governing the calculation of ECTS credit of a course shall be determined by the Senate.

Academic Advising

ARTICLE 19 – (1) The issues related to academic advising shall be regulated by the principles set forth by the Senate.

Courses and the calculation of course credits

ARTICLE 20 – (1) The courses shall be included in the curriculum as required, elective, co-requisite, prerequisite and common required courses.

(2) The required courses are the courses within the curriculum which the student is required to pass in order to graduate.

(3) Elective courses are the courses which the student can choose from those offered. Elective courses are of two types; departmental and non-departmental electives.

a) Departmental elective courses are the courses which the student chooses from certain courses or course groups offered for graduation by the programs s/he is enrolled in.

b) Non-departmental elective courses are not included in the programs the student is enrolled in, but offered by different academic departments.

(4) Prerequisite courses can only be taken after successfully completing one or several courses offered in previous semesters or years. Prerequisite courses shall be determined by the Senate upon the proposal of the respective boards.

(5) As designated by the Article 5 of the Higher Education Act no. 2547, the common required courses are; Ataturk’s Principles and History of Turkish Revolution, Turkish Language, Foreign Language courses for programs without a foreign language preparatory class and the courses of Basic Information and Communication Technology Use, Introduction to University Life, and Occupational Health and Safety for relevant departments.

(6) The ECTS credit of a course shall be calculated by dividing the total workload by 30 hours. The national credit of a course shall stand for 1 hour theoretical course; 1-3 hours of seminar; 2-4 hours of laboratory (workshop or clinical) study or similar practices within a week of the semester.

(7) Co-requisite courses are the course group consisting of two or more courses which must be taken concurrently in any given semester.

Courses taken from another university

ARTICLE 21 – (1) Students who wish to take course from another university shall apply to their departments for equivalency before the beginning of the semester. Respective boards shall conclude the decision on the equivalency of any course. The grades granted for those courses taken as per the decision of the respective administrative board shall be included in their transcripts of records until the end of course registration period of the following semester.

(2) The grade of a course taken from another university shall be evaluated pursuant to the Article 24 on the basis of points in case it is a numerical value or the grade point in case it is a letter value. In this evaluation, students shall be granted the grade “D” if the grade point of the passing grade (excluding the conditional pass) granted by the other university is lower than 1,75.

Attendance

ARTICLE 22 – (1) Attendance to courses and practices is compulsory. Students who fail to attend more than 30% of theoretical hours and 20% of practical hours including the excuses shall not take the final and make-up exams of the concerned course. The list of ineligible students to take exams due to lack of attendance shall be announced prior to the final exam period by the respective course instructor.

(2) If the attendance requirement has been met in the previous semesters, attendance shall not be compulsory for repeated theoretical courses.

CHAPTER IV

Assessment, Examinations, Dismissal and Graduation

Final course grade

ARTICLE 23 – (1) The academic standing from a course shall be determined via the final course grade. The final course grade shall be calculated by jointly evaluating the semester performance of the student (mid-term exams, assignments, practical studies etc.) and the final exam. The final exam shall constitute a minimum of 40% or a maximum of 60% of the final course grade. The percentage of semester performance and final exam in the final course grade, the minimum final exam grade necessary for successfully completing the course and the syllabus shall be announced by the respective course instructor to students at the beginning of the semester. Students who do not take the final exam of a course shall be considered to have failed that course. Final course grade shall be granted by converting the raw scores taken from exams into points out of 100 and adapting these points to the grading system defined in the Article 24 herein.

(2) Make-up exam scores shall be evaluated jointly with the semester performance.

(3) Exam scores shall be announced in written. The principles governing the calculation of the course grades shall be set out by the Senate.

Grading

ARTICLE 24 – – (1) Points, grades, grade points which refer to final course grades and the explanations related thereto are as follows:

Points Grades Grade points

95-100 A1 4,00

90-94 A2 3,75

85-89 A3 3,50

80-84 B1 3,25

75-79 B2 3,00

70-74 B3 2,75

65-69 C1 2,50

60-64 C2 2,25

55-59 C3 2,00

50-54 D 1,75

0-49 F3 0,00

F2 0,00

F1 0,00

b) The letter grades shall have the following corresponding definitions;

1) F1: Do not have the right to take final and make-up exams due to lack of attendance, failing,

2) F2: Did not take final or make-up exam despite having the right to, failing,

3) F3: Took final or make-up exam, failing.

4) F6: Do not have the right to take the proficiency and make-up exams due to failure to meet the requirements (except for attendance) to take the proficiency exam during the year in preparatory class.

(2) Students who receive a grade of A1, A2, A3, B1, B2, B3, C1, C2, C3 and D for a course shall be considered to have passed the course.

(3) The student who receive a grade of F2 or F3 for a course can take make-up exams.

(4) For the departments of Ankara State Conservatory which offer credit-based education, the Senate may set out a passing grade other than those specified in the Article herein.

Grade point average

ARTICLE 25 – (1) The academic standing of the students shall be determined by calculating the semester grade point average and the cumulative grade point average.

(2) Multiplying the course credit of a course by the grade point of the final course grade gives the weighted score of the course. Semester grade point average shall be calculated by dividing the sum of weighted scores of all courses taken in a semester by the sum of course credits. Cumulative grade point average shall be calculated by dividing the sum of weighted scores by the sum of course credits, based on the final course grades of all the courses taken during the whole education period.

(3) The division result found in the calculation of grade point average shall be rounded to two decimal points. In case minor and double major courses are repeated, the latest grade from that course shall be counted towards the calculation of grade point of average.

Course repetition

ARTICLE 26 – (1) Students shall repeat the required courses they have failed previously, in the following semester in which the courses are offered in case they renew their semester registration, and successfully complete them before graduation.

(2) Students who have failed an elective course may repeat it in any semester the course is offered. However, they have the right to withdraw from the concerned course in case they no longer wish to take it. Students who withdraw from an elective course shall not re-register for the concerned course, however, the course withdrawn shall continue to appear on the transcript of records. Students may withdraw from no more than three elective courses in this way in the whole period of study. Upon the decision of the respective administrative board, those who are expected to graduate and have used their right to withdraw and still have an elective course they have failed previously can take another elective course as replacement. The student can benefit from this right once. If the number of elective courses they have failed is more than one and these courses have not been offered in the last two semesters, students who are expected to graduate can drop these courses upon the decision of the respective administrative board, despite using the right to withdraw.

(3) In order to increase their cumulative grade point averages, students may repeat former courses they have taken and passed (except for those they receive the grade of A1 and A2). For the repeated courses, the latest grade shall be counted.

Exams

ARTICLE 27 – (1) The exams are of six types including mid-term, final, exemption, three-course, make-up and excuse exams. They may be conducted as written, oral or both written and oral and/or applied. If necessary, they may be conducted on Saturdays and Sundays with the exception of national and religious holidays upon the decision of respective administrative board. Students shall take exams on the day, at the time and place announced by the respective academic unit, and bring their ID cards and other documents that are requested. Otherwise they shall not be admitted to the exam.

(2) In case students receive a grade from an exam which they do not have the right to take, the grade shall be cancelled even if it has been announced. Exam papers and/or records shall be kept for two years.

(3) At least one mid-term exam shall be conducted for each course. Mid-term exams may be conducted in any week within a semester determined by the department. Mid-term assessments of projects, graduation projects, laboratory, workshop and similar practices which serve as a separate course themselves may be treated as mid-term exams. Mid-term exam scores shall be announced prior to the final exam period.

(4) The final exam of a course shall be conducted at the end of the semester in which the course is completed. Make-up exams of an academic year shall be conducted on the dates specified in the academic calendar, before the beginning of the following academic year.

(5) Exemption exams shall be conducted at the beginning of each semester for the courses designated by the Senate upon the proposal of respective boards. Students may take these exams at the beginning of the semester in which they will register for the concerned courses for the first time. Students shall take only one exemption exam for each course.

(6) Students who have three courses left for graduation, which they have met the attendance requirement for and failed, at the end of the maximum period of study may take a three-course exam. Students who fail to graduate due to a cumulative grade point average less than 2.00 although they have passed all the courses of the program they are enrolled in may also take a three-course exam for three courses of their choice. Students who request to take a three-course exam shall apply to their departments. Three-course exams shall be conducted on the dates specified in the academic calendar. Exam results shall be submitted to the SAO by the respective administrative board. Students who use the right to take a three-course exam shall not benefit from other student rights.

(7) Students who have failed to take a mid-term exam for a valid excuse accepted by the course instructor may take an excuse exam. List of those whose excuses are accepted shall be submitted by the course instructors to the respective academic unit before the excuse exams. The dates of excuse exams shall be announced by the respective academic unit. These students shall use their right to take an excuse exam until the final exam period. Students shall not have a right to re-take the excuse exams given in substitution for mid-term exams.

Announcement of and objection to exam scores and finalization of grades

ARTICLE 28 – (1) Students may object to their exam scores by applying in written to the respective academic unit within one week following the deadline for the submission of exam scores to the SAO as specified in the academic calendar.

(2) The respective administrative boards shall resolve the changes to be made in grades and submit their decisions to the SAO. All these procedures shall be completed within fifteen days following the deadline for submission of exam scores to the SAO.

Dismissal and withdrawal

ARTICLE 29 – (1) Students shall be dismissed from the University in case:

a) They fail to complete their education within the periods defined in Article 17;

b) They request to withdraw;

c) They receive an expulsion punishment from the higher education institution as per the applicable legislative provisions.

(2) Students who fail to pay the tuition fee and renew their registrations for four years consecutively within the maximum period of study, may be dismissed from the University upon the decision of the University Administrative Board.

Graduation

ARTICLE 30 – (1) Students shall fulfill the following requirements in order to be deemed to have completed their education and eligible for graduation:

a) To complete the total number of credits for required and elective courses separately and to fulfill other graduation requirements (if any) stipulated by the program they are enrolled in accordance with the provisions of the Regulation hereby,

b) To have a cumulative grade point average of at least 2.00.

(2) Students who have fulfilled the graduation requirements stipulated by a faculty / school / vocational school program shall be awarded a Bachelor’s or Associate Degree.

(3) The procedure related to granting an Associate Degree to those enrolled in Bachelor’s degree programs shall be carried out in accordance with the applicable legislative provisions.

(4) The Diploma Supplement shall be attached to diplomas granted to those who have successfully completed their programs. The Diploma Supplement shall cover titles, contents and ECTS credits of all courses taken during the period of education, and standard diploma supplement content. The Diploma Supplement shall not be used in substitution for a Diploma.

Honor and high honor students

ARTICLE 31 – (1) Students who have successfully completed all courses, practices and internships stipulated by their programs in faculties and schools in accordance with the provisions of the Regulation hereby, and have a cumulative grade point average between 3.00-3.49 out of 4.00 shall be recognized as honor students and such students who have a cumulative grade point average of 3.50 and above shall be recognized as high honor students. The status of such students shall be referred in their diploma supplement along with their diplomas.

(2) Students who have registered for courses of at least fifteen credits in a semester within the normal period of study and passed all of these courses with a semester grade point average of 3.00-3.49 out of 4.00 shall be recognized as semester honor students and such students with a semester grade point average of 3.50 and above shall be recognized as semester high honor students. This list of these students shall be announced at the end of each semester by the respective academic units and their status be indicated on the transcript of records under the concerned semester.

CHAPTER V

Exchange Programs and Special Students

National and international student exchange programs

ARTICLE 32 – (1) Student exchange programs may be conducted in accordance with an agreement between the University and a domestic or foreign higher education institution. Within the framework of such programs, students may be sent to domestic or foreign universities for one or two semesters. Exchange programs shall be conducted as per the bilateral agreements and the principles set out by The Council of Higher Education.

(2) The courses, internship, practices and related activities which the students that are admitted to Erasmus+ and Mevlana Exchange Programs will attend shall be determined by Erasmus+ and Mevlana Coordinators in each department. These courses may substitute for or be recognized as equivalent to the courses offered in the undergraduate program of the University. However, in case no substitute or equivalent course is available, it shall be included in the transcript as “other university elective course”.

(3) The courses which will be taken by the students who are sent to domestic universities within the framework of Farabi Exchange Program shall be determined by Farabi Coordinators in each department. The equivalents and scores of the courses taken at the other university shall be indicated on the transcript of records of the student.

(4) The equivalency of the courses taken during the exchange programs and the ECTS credits of “other university elective courses” shall be determined by the respective administrative boards.

International joint-degree programs

ARTICLE 33 – (1) Within the framework of international agreements, a joint-degree program which offers joint undergraduate education may be conducted. The principles governing the conduction of education in international joint-degree programs shall be set out by the Senate.

Special students

ARTICLE 34 – (1) Those who are deemed eligible and students of other universities may register as special students for at most two courses in one semester upon the decision of respective administrative board to improve their knowledge in a specific subject.

(2) Special students shall pay a course fee determined by the Senate. Those who were previously dismissed from any higher education institution due to disciplinary reasons shall not be special student. Special students shall obey all the rules defined for the courses they have registered. Students holding this status shall not be granted a degree. Nevertheless, they shall be granted a document certifying their status by the SAO.

CHAPTER VI

Miscellaneous and Final Provisions

Notifications and address notices

ARTICLE 35 – (1) All kinds of notifications shall be delivered to students by registered mail to the mailing addresses on the official records or by e-mail to the e-mail address entered in the SAO system. Students shall notify the Student Affairs Office, in person, of any change in their mailing and email addresses and follow the notifications sent to their e-mail addresses. Otherwise notifications to the current addresses on the records shall be deemed valid.

Disabled students

ARTICLE 36 – (1) Disabled students of the University, whose status and degree of disability are documented through medical reports, shall obey the provisions of the Regulation hereby regarding the course registration.

(2) In cases the disabled students are unable to meet the requirements of a course due to their disability, they may take equivalent course(s) in substitution for the concerned course(s) upon the approval of their advisor and the course instructor, and the decision of respective administrative boards.

Leave of Absence

ARTICLE 37 – (1) Students may be granted a leave of absence due to valid reasons for a maximum period of two years upon the decision of the respective administrative board. Except for those specified in the second paragraph of this Article, students shall be granted only one leave of absence during their period of study. For a leave of absence, they shall apply to the respective academic unit prior to the beginning of the semester. The semesters for which the student is granted a leave of absence shall not be counted towards the period of study.

(2) In case the period for which a student who is granted a leave of absence as per the Article 29 of the Law on the Organization and Duties of the General Directorate of Sports is longer than the maximum duration of absence set out in this Regulation, the courses the student has registered for that semester shall be dropped upon the proposal of the respective administrative board and the approval of the University Administrative Board. The concerned semester shall not be counted towards the period of study.

Annulled regulation

ARTICLE 38 – (1) Hacettepe University Regulation on Associate and Undergraduate Education and Examination published in the Official Gazette dated September 28, 2012 and numbered 24425 is hereby annulled.

Course repetition

PROVISIONAL ARTICLE 1 – (1) Courses which were taken until the end of 2011-2012 Academic Year may be repeated in order to increase cumulative grade point average. These courses shall not be repeated in case a grade equal to or higher than B3 is received. The latest grades received for the repeated courses shall be counted.

Adjustment

PROVISIONAL ARTICLE 2 – (1) The fifth paragraph of the Article 7 shall not be applied to students who are registered in the third, fourth and fifth year in 2018-2019 Academic Year Fall Semester. The concerned students may take courses up to 42 ECTS credits in the third year and 48 ECTS credits in the fourth and fifth year.

Grades of the courses exempted

PROVISIONAL ARTICLE 3 – (1) The grades of the students who currently continue their education, for the courses they were exempted from prior to the execution of the Regulation hereby shall be included in their transcript of records in accordance with the grading system defined in the Article 24 of the Regulation hereby and be included in the CGPA.

Enforcement

ARTICLE 39 – (1) The regulation hereby shall come into force as of the beginning of 2018-2019 Academic Year.

Implementation

ARTICLE 40 – (1) The provisions of this regulation are implemented by The Rector of Hacettepe University.

**English version of this Regulation is provided for information. In the event of any dispute, Turkish version is binding.